AI-Powered Auto-Fill for e-Transport

Why do you need auto-fill for e-Transport?

• Declaring a shipment in the RO e-Transport system involves filling out a complex form with dozens of required fields: information about the vehicle, carrier, business partner, departure and arrival points, details about the goods being transported, tariff codes, quantities, and values.
• The necessary information already exists in the transport documents you have on hand: invoices, shipping notices, CMR consignment notes, orders, or other commercial documents.
• Until now, you had to manually copy this data from the documents into the e-Avize form—a repetitive, time-consuming, and error-prone process.

With the new auto-fill feature, these problems are a thing of the past. Upload your documents, and the AI agent fills out the form for you.

How does AI-powered auto-fill work in e-Avize?

1. Upload your document directly to the e-Avize platform—we accept a wide range of formats: PDFs, Word documents, Excel files, scanned documents, and more.
2. The AI agent analyzes the document and automatically extracts the relevant information: details about the sender, recipient, carrier, description of goods, quantities, values, registration numbers, addresses, and any other data required for the declaration.
3. The e-Transport form is automatically filled out based on the extracted data—you no longer need to enter anything manually.
4. Review, adjust if necessary, and submit—you have full control before the UIT code is generated.

What documents can be uploaded for automatic completion?

• Tax invoices (issued or received) – in any format: PDF, scan, electronic file
• Shipping/delivery notes – including scanned documents
• CMR consignment notes – in digital or scanned format
• Purchase or sales orders – from ERP, email, or any other source
• Customs documents (import/export declarations)
• Any other commercial document containing relevant shipping information

The AI e-Avize agent is designed to process documents in Romanian and foreign languages, regardless of format or structure. The more complete the documents are, the more accurate the auto-fill will be.

Why use AI-powered auto-fill for e-Transport?

• SPEED: Reduce the time it takes to declare a shipment from minutes to seconds. No more manually copying data from invoices or CMRs.
• ACCURACY: The AI agent minimizes the risk of transcription errors—tax codes, license plate numbers, quantities, and values are extracted automatically and accurately.
• SIMPLICITY: No technical knowledge required. Upload the document, verify the pre-filled data, and submit the declaration.
• FLEXIBILITY: We accept various document formats—PDF (including scans), Word, or Excel files. It doesn’t matter if the document is electronically generated or scanned.

e-Transport Declaration: Manual vs. AI Agent

Without auto-fill (traditional method):

• Open the invoice or CMR in one window, the e-Transport form in another
• Manually copy each field: CUI, addresses, registration numbers, quantities, values, tariff codes
• Increased risk of errors – a single incorrect digit can lead to penalties from ANAF
• Estimated average time: 5–15 minutes per shipment

With e-Avize AI auto-fill:

• Upload the document (one click)
• The AI agent extracts and fills in all fields in a few seconds
• You review, make adjustments if necessary, and confirm
• Estimated average time: under 1 minute per shipment

Ideal for companies with a high volume of shipments

If you declare dozens or hundreds of shipments daily in e-Transport, AI-powered auto-fill becomes a real competitive advantage:

• For declaring shipments with many items
• Significant savings in time and human resources—your team focuses on value-added activities, not data re-entry
• Seamless integration with other e-Avize features: product catalogs, customers, and transport organizers